• Contribute to the management of IT projects in the AGSA’s operating environment.
• Support the implementation of the centre Balance Score Card (BSC) initiatives.

Project management:
• Create and executes IT project plans and revises them as appropriate to meet changing needs and requirements.
• Review project proposals or plans to determine time frames, funding limitations, procedures for accomplishing projects, staffing requirements and allotment of available departmental resources to various project phases.
• Analyse project proposals to determine time frame, funding limitations and appropriate process for accomplishing projects.
• Identify and schedule project deliverables, milestones, and required activities and tasks.
• Implement an appropriate project communication plan.
• Conduct project risk assessment and mitigation.
• Monitor and manage any cross-project dependencies in resourcing and/or technical deliverables.
• Continuously benchmarks project management performance to identify improvements and achieve higher capability maturity in project and portfolio management.
• Ensure that project goals are accomplished and in line with the stated business objectives.

 

• Identify resources needed and assign individual responsibilities to project team members.
• Establish a work plan and staffing for project activities, iterations or phases, and support recruitment and/or assignment processes for project personnel.
• Assign duties, responsibilities and scope of authority to project personnel
• Direct and coordinate activities of project personnel to ensure project progresses is on schedule and within budget.
• Reviews / approves work plans of external service providers or consultancy services contracted to execute project.
• Review team status reports, schedules and delivery commitments prepared by project personnel, and ensures alignment with overall project timelines and objectives.

• Manage all AGSA IT projects in line with the approved AGSA project management framework.
• Prepare for engagement reviews and project quality assurance reviews and serve as the contact person for project related information.
• Ensure project documents are complete, approved, current and stored appropriately in line with AGSA project management framework.
• Ensure all project reporting adheres to the established standards and procedures for project reporting and documentation.
• Prepare all project submissions to project governance structures and support the project owner/ sponsor in setting up project feedback engagements.
• Preparation of monthly reports and assisting in the preparation of documents for submission for organizational reporting.

Project measurement:
• Identify and prioritises appropriate measures, scales, and targets.
• Provide support to projects, functions or teams in the development of measurement methods.
• Specify base and derived measures which support agreed information needs.
• Specify how to collect and store the data for each required measure.
• Provide guidance on collection of data.
• Designs reports and reporting formats.

Stakeholder Management
• Establish, build and maintain collaborative working relationships with relevant internal stakeholders.
• Build and maintain positive and value-adding relationships with relevant external stakeholders.
• Scan the environment to ensure a clear understanding of stakeholder needs.
• Proactively interact with stakeholders to determine their needs and deliver on them accordingly.
• Engage with both internal and external stakeholders to identify and evaluate performance barriers and success in order to continuously improve on the service delivery.
• Work in collaboration with colleagues in the centre to ensure timeous delivery of the design work.
• Establish and maintain relations with recognised professional bodies within own professional sphere.
• Manage service level agreements (SLAs).

People Management
• Support the implementation of the activities outlined in the BU People Plan, transformation/culture plans.
• Manage team performance to drive productivity.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Participate in initiatives to attract talent.Cascade vision achievement/ organisation alignment messages and commitments 

Financial management and operational management
• Contribute to the compilation of centre budget, and manage project expenditure related to functional area.
• Ensure compliance to the organisation’s governance processes, policies and processes.
• Manage supply chain processes within own functional area.

Other responsibilities (Applicable to All JD’s)
• Perform and/or manage other projects, tasks and assignments delegated by the senior manager not stipulated in the role profile description as and when required.