AGSA | View - Project Administrator

Project Administrator

Listing reference: agsa_000061

Listing status: Online

Apply by: 9 June 2026

Position summary

Industry: Auditing/Accounting

Job category: Accounting, Auditing

Location: Pretoria

Contract: Permanent

EE position: Yes

Introduction

To provide administrative support to the CRO Portfolio but report to REBU

Job description

Financial matters for the Chief Risk Officer (CRO) portfolio

· Assessment – Cash advance 60 days and over, Unmatched purchase orders, conflict of interest declarations

· Budget Control – Variances on expense budget, journals, and investigate account movements

· (PS system) Purchase Orders:

· Payment of invoices

· Investigate financial queries

· Drawing of reports

· Monitor budget expenditure and ensure compliance with the organisation’s cost-effective measures

· Ensure compliance with SCM rules and procedures

· CWC/Legal panel of experts payments, allocating contract numbers, updating spreadsheet, look at status of payments, check all documents signed contracts, approved round robins, compiling and filing of all files

General office administration of the Chief Risk Officer (CRO) portfolio

· Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.

· Preparation for meetings (invitations, venues arrangements, refreshments, etc.)

· Ensure that agenda and previous minutes are circulated

· Keep diary for meetings booked in the office.

· Minute taking and follow-up actions

· Management of petty cash and cash availability.

· Control and issue refreshments.

· Manage the requests for usage of pool vehicles in the centre.

· Make travel arrangements and reservations for staff. Make sure supporting documents are attached, Itinerary, any other related travel forms travel).

· Ensure availability of stationery

· Typing of documents, using MS Office.

· Any work allocated by the BUAM

Internal controls of the Chief Risk Officer (CRO) portfolio

· Ensure all internal control requirements are complied with

· Drawing of PeopleSoft reports

· Ethical standards are complied with in terms of policies and procedures

· Project Management principles are applied in the execution of projects which include quality and timelines.

· Asset Management

· Monthly verification and reconciliations of assets

· · Monitor filling of asset forms

· · Keep an updated asset register

P Procurement

· · Assist in finding suitable suppliers

· · Obtain quotations

· · Obtain approval for purchases

· · Submit purchase order

· · Liaison with Finance to get payment done

· · Liaison with vendor/suppliers

· · Ensure the centre’s compliance with procurement policy and financial regulations.

P Project Administration

· · Monitor project schedule and assist with compliance

· · Develop a progress tracking tool

· · Assist with any other project responsibilities

Minimum requirements

Formal Education

B-degree/3 year diploma in relevant field.

Knowledge

MS Office

Experience

At least two years relevant administrative experience

Closing statement

The AGSA is not responsible for the verification of data provided and shall not be liable for any errors, factual, transcription or otherwise, contained in the information posted. Therefore, ensure that your online application and CV is correct, accurate and up to date. To successfully upload documents on the career site, ensure that the document name does not contain any special characters. This appointment is subject to the preferred candidate obtaining the necessary security clearance, reference checking and competency assessment. We embrace and commit in achieving employment equity within the organisation. Auditor General welcomes applications from all persons with disabilities.