Strategic Function
•    Support the implementation of the Business Unit Balance Score Card (BSC) initiatives

 

•    Maintain and update PIR reviewer information and annual allocations
•    Coordinate the loading and approval of reviewer contracts and related documents
•    Screen and assess requests from business units and prepare recommendations for the manager
•    Update allocations and budget tracking on the relevant tools and keep records up to date
•    Support supplier performance monitoring and help track actions linked to contractual requirements (including penalty clauses, where applicable)
•    Support the drafting, updating and roll-out of PIR procedures
•    Coordinate the loading of PIR MOAs before each audit cycle and support ongoing follow-ups with stakeholders
•    Organize PIR workshops and training sessions (logistics, invites, attendance registers and feedback)
•    Support quality checks for PIR processes, including reviewer allocations and training records
•    Prepare regular PIR status reports for the manager and help communicate updates to relevant stakeholders
•    Maintain effective working relationships with internal and external stakeholders and manage stakeholder queries in line with approved protocols
•    Contribute to knowledge sharing by highlighting insights, risks, and operational challenges throughout the portfolio
•    Support with resource planning and allocation activities
•    Draft and update SOPs and SLAs to clarify roles and steps for resource allocation
•    Compile resource data and support analysis to help determine the optimal staff mix
•    Coordinate pooling and delivery Centre activities and support the use of portfolio/resource tools
•    Maintain governance and allocation documentation for assigned initiatives and keep records up to date
•    Support budget tracking and financial controls; help prepare monthly/quarterly/annual reports
•    Identify resource constraints or bottlenecks and track actions to resolution
•    Coordinate resource allocation activities ahead of audit cycles and keep allocation records updated
•    Maintain and update the Section 4(3) repository to ensure information is current and easy to access
•    Support the review and updating of Section 4(3) procedures anIntegrityd guidance notes and keep version control records
•    Track process issues and bottlenecks, follow up on actions, and escalate to the manager when needed
•    Support monitoring of compliance with the Public Audit Act and relevant directives and maintain evidence/records
•    Coordinate and track Section 4(3) governance actions and deliverables and report progress to the manager
•    Organize and coordinate the annual Section 4(3) workshop (logistics, invites, attendance and minutes) and support reporting of outcomes
•    Prepare and share the annual Section 4(3) update with internal and external stakeholders, as approved by the manager

 

Stakeholder Management
•    Maintain effective relations with both internal and external stakeholders
•    Build collaborative relationships with internal and relevant stakeholders
•    Support initiatives of sharing insights, risks and experiences
•    Manage the feedback process to stakeholders by tracking all queries received, getting the relevant information and formulating appropriate responses according to the approved protocol

 

People Management
•    Manage own development and performance as per the generic competency plan, training plan and individual performance contract
•    Comply with the necessary training regulations, applicable policies and other training initiatives
•    Participate in the BUs transformation, culture, diversity and employment equity initiatives

 

Financial Management
•    Ensure compliance with AGSA policies and procedures
•    Ensure compliance with internal processes and procedures
•    Manage supply chain processes within scope of work
•    Assist in providing information on payments to suppliers and service providers

 

Other responsibilities
•    Perform and/or manage other projects, tasks and assignments delegated by the Manager not stipulated in the role profile description as and when required