Administrator: Procurement
Listing reference: agsa_000067
Listing status: Online
Apply by: 18 June 2026
Position summary
Industry: Auditing/Accounting
Job category: Other Accounting, Auditing
Location: Pretoria
Contract: Permanent
EE position: Yes
Introduction
Join Our Team
Are you a detail-oriented professional with a passion for procurement, administration, and supporting business operations? We are looking for a proactive and highly organized individual to join our team as a Procurement Administrator / Procurement Support Specialist.
This is an exciting opportunity to contribute to a dynamic environment where your work will directly support procurement operations and enable key digital transformation initiatives across the The AGSA.
Purpose of the Role
The successful candidate will provide operational and administrative procurement support, ensuring the efficient coordination and execution of tactical procurement activities. The role is responsible for facilitating the processing of ICT and other commodity purchases, supporting business continuity and the achievement of strategic digital transformation objectives.
Job description
Strategic Function
- Ensure supplier compliance with AGSA’s procurement policies
and ethical standards - Ensure cost-effective, and compliant purchasing to support operational needs and strategic objectives
Product Management
- Support the accurate documentation, compliance with governance frameworks
- Leverage digital tools to streamline procurement processes
- Process purchase requisitions and purchase orders for goods and services
- Ensure data entry into procurement systems is kept up to date
- Keep existing supplier details up to date ie. BBBEE, Tax information, Commodities/Categories, any other details of the supplier, banking details, change of company name etc
- Gather and compile supplier database monthly activities and reporting in line with SCM OLA
Prepare purchase orders for procurement of goods and services - Determine inventory quantities are sufficient for needs in collaboration with SCM assets and inventory team, ordering more goods when necessary
- Respond to stakeholders and suppliers inquiries about order status, changes and/ or cancellations
Perform buying duties when necessary - Maintain up-to-date records of procurement transactions and supplier information
Assist in implementing digital procurement platforms and tools - Support automation initiatives by ensuring accurate data capture and workflow compliance
- Generate reports and dashboards for procurement analytics to enable data-driven decisions
- Ensure adherence to AGSA procurement policies, regulatory requirements, and ethical sourcing standards
- Compare prices, specifications and delivery dates to determine the best bid among potential suppliers
- Validate supplier documentation and contract compliance before processing payments
- Provide input into development of business requirements request of quotations (RFQs) and specifications
- Manage the end-to-end preparation and execution of RFQ within boundaries and targets set by BU leadership (goods /services package, RFQ type and approach, AGSA requirements, list of
suppliers, alternatives to negotiated agreement - Maintain audit-ready procurement records in line with AGSA governance requirements
- Resolve administrative issues related to invoicing, payments, and
contract execution
Stakeholder Management
- Attend to stakeholder or customer requests
- Maintain relationships with existing suppliers and identify new sourcing opportunities
- Collaborate with inventory and warehouse teams to align procurement with stock levels and demand forecasts
- Liaise with suppliers to ensure timely delivery and quality of goods
- Resolve supply issues and maintain strong supplier relationships
- Communicate with suppliers regarding order status, delivery timelines, and documentation requirements
People Management
- Manage own development and performance as per the generic competency plan, training plan and individual performance contract
- Comply with the necessary training regulations, applicable policies and other training initiatives
Participate in the BUs transformation, culture, diversity and employment equity initiatives
Financial Management
- Ensure compliance with AGSA policies and procedures
- Ensure compliance with internal processes and procedures
- Manage supply chain processes within scope of work
- Assist in providing information on payments to suppliers and service providers
Other responsibilities
- Perform and/or manage other projects, tasks and assignments delegated by the Manager not stipulated in the role profile description as and when required
BEHAVIOURAL COMPETENCIES
- Emotional Maturity
- Empowerment
- Diversity and Inclusion
- Integrity
- Authenticity
- Performance Excellence
- Innovation and
Continuous Improvement
Accountability - Courageous and Ethical Leadership
TECHNICAL COMPETENCIES
- Supplier Management
- Contract Administration
- Procurement and Contracting Knowledge
- Inventory Management
- Business and Report Writing
Minimum requirements
Formal Education
- Minimum Diploma in Commerce, Supply Chain Management, Procurement, Logistics or related field.
Experience
- Minimum of 2-3 years’ experience in a procurement, tender management, contract administration, or supply chain environment.
Applications closing date: 18 June 2026
NOTE: Should you not hear from us within 14 days, please consider your application as unsuccessful.
The AGSA is not responsible for the verification of data provided and shall not be liable for any errors, factual, transcription or otherwise, contained in the information posted. Therefore, ensure that your online application and CV is correct, accurate and up to date.
To successfully upload documents, ensure that the document name does not contain any special characters.
This appointment is subject to the preferred candidate obtaining the necessary security clearance, reference checking and competency assessment.
This appointment is subject to the preferred candidate obtaining the necessary security clearance, reference checking and competency assessment.
We embrace and committed in achieving employment equity within the organisation.
Auditor General welcomes applications from all persons with disabilities.